Work Package 7

Management

Participant : TUD, ECATS, Envisa, CNRS, DWD, Thales, DLR
WP leader : TUD
Start month : 01 – End month : 48
Main contact: O.Trifan@tudelft.nl

Objectives:
‍
To conduct an efficient project management process, which ensures that the work is carried out following the Description of the Action (DoA);
To ensure the required quality and time schedules are achieved throughout the entire project duration;
To facilitate the fulfillment of the partners’ obligations towards the EU from the legal, financial and administrative perspective;
To effectively communicate between the consortium and the EU;

Description of work:

T7.1 Technical Coordination

Technical monitoring will be performed by the technical coordinator in cooperation with the project manager and work package leaders. The technical coordinator will ensure:‍

  • consistent coordination of the different research teams across the project activities;
  • monitoring of realisation of the implementation plan;
  • assessment and evaluation of the overall performance of the project;
  • a continuous quality assurance, including the organisation of internal peer review and timely submission of deliverables and reports;
  • adequate data management (see also T1.3);
  • liaison with relevant key stakeholders;
  • accurate risk analysis and contingency planning.

Technical management meetings will be held (at least) every six months to assess the completion of work, including technical results and deliverable preparation. The technical coordinator performs continuous quality watch, which will be reported in the periodic progress reports.

T7.2 Project Coordination

A dedicated project manager to JUSTINE is responsible for the administrative, legal, financial, communication, and organizational aspects of the project. The following tasks are performed:

  • planning and organising General Assembly, Advisory Board meetings/teleconferences and safeguarding the follow-up actions and decision taken by the General Assembly and advises by the Advisory Board;
  • compiling of General Assembly and Advisory Board minutes;
  • drawing up a handbook on administrative issues;
  • writing management reports including financial accounting;
  • distributing of EU funds according to Grant Agreement;
  • monitoring the budget and expenditures of the consortium and compiling financial reports;
  • coordinating the submission of the deliverables, periodic and final reports (according to the Grant Agreement);
  • maintaining all project related contracts such as Grant Agreement (GA), Description of Action (DoA), and Consortium Agreement (CA);
  • supervising in cooperation with the technical coordinator the contracts and applying for amendments, if necessary;
  • acting as liaison with the European Commission (EU).

To ensure smooth communication within the project, a dedicated internal website will be created. The internal project website is a members-only area that allows project partners to share non-public project-related documents and files in a secured environment.

T7.3 Open Science and data management

The goal of this task is to ensure that the project complies with open science practices as described in the Annotated Grant Agreement. This entails:

  • open access to all scientific publications when they are submitted to journals for peer review;
  • responsible management of research data in line with the FAIR principles;
  • information about the research outputs/tools/instruments needed to validate the conclusions of scientific publications or to validate/re-use research data;
  • digital or physical access to the results needed to validate the conclusions of scientific publications.‍

All partners will supply their input to this task and TUD will lead it. The project will be executed within the Open Research Data Pilot. Conform to the requirements, the data management plan will be developed using the following principle “as open as possible, as closed as necessary”. We will follow the requirements of the Regulation (EU) 2016/679 on the protection of natural persons about the processing of personal data and on the free movement of such data. Research documents, such as in-depth interview transcripts containing opinions of identifiable persons, will, consequently, not be available as open data.